SmartFlow's Agents automatically recover missed appointments and capture every new patient inquiry — 24/7, without adding staff. Built specifically for independent clinics.
No contracts. No setup fees. Just results — or you walk away.
SmartFlow Recovery Agent
No-Show Recovery Demo
Live demo — watch the Agent recover a missed appointment in real time
15–30%
Average clinic no-show rate
$1,200–3,200/mo
Typical No-Show Losses
24/7
Agent availability
30 Days
Free pilot, no risk
We focus on the two highest-ROI opportunities for independent clinics: recovering the revenue you're already losing and capturing the leads you're currently missing.
💰 Recover ~3 appointments/week ≈ $1,400/month
Turn missed appointments into rebooked revenue — automatically
When a patient misses their appointment, our Agent immediately reaches out via SMS to check in and offer to reschedule from your available slots. No staff intervention required. The system handles the entire conversation, confirms the new time, and notifies your front desk.
Implementation
$1,200 – $2,000
Monthly Retainer
$800 – $1,200/mo
Capture every new patient inquiry — even at 2 AM
When a prospective patient texts your clinic number or fills out a web form, our Agent responds instantly, collects their key information (reason for visit, insurance, availability), and delivers a clean summary to your intake coordinator. No more lost leads to voicemail.
Implementation
$1,200 – $2,200
Monthly Retainer
$800 – $1,200/mo
💰 One captured behavioral health client pays months of fees
Bundle & Save
Most clinics see the highest ROI when both services work in tandem.
We've designed every step to minimize the burden on your staff and maximize the speed to measurable results.
We walk through your current workflow and quantify what's costing you money. We'll measure your actual no-show rate, missed intake calls, and staff time lost. The audit is the sales process — you'll see the ROI before you spend a dollar.
Takes about 45 minutes. No obligation.
We configure the Agents, connect them to your scheduling system, provision your dedicated clinic phone number, and train your staff on what to expect. We sign your BAA and handle all the technical integration.
Typical setup: 7–10 business days.
Your free pilot runs for 30 days. We track every recovered appointment and captured intake lead against your baseline. You see the exact dollar value the system is generating — in real time.
You own the data. We show you the numbers.
After 30 days, if the numbers make sense (they typically do), you move to a simple monthly retainer. We continue monitoring and expanding the service as your practice grows.
Month-to-month. Cancel anytime.
Primary pain: Intake leakage & no-shows
One ongoing therapy client is worth thousands per year. A single captured lead pays for months of service.
Primary pain: Schedule density & recall
Higher daily volume means even 1–2% recovery on no-shows is significant in absolute dollars.
Primary pain: Staff time & missed calls
The doctor is the bottleneck. Agent intake handles the front-of-house so staff can focus on the clinical side.
Primary pain: No-shows & after-hours inquiries
Pet owners reach out after hours and forget appointments. Automated recovery and instant intake response keep the schedule full and capture new clients before they call the next clinic.
Adjust the sliders to match your clinic's numbers and see exactly how much revenue SmartFlow can recover for you.
Estimated Monthly Revenue Recovered
$0
vs. ~$1,500/mo estimated retainer cost
$0
0 appts/wk recovered
$0
0 new patients/mo
+$0
0x return on investment
$0
Projected 12-month gain
Ready to verify these numbers with your real data?
Our free clinic audit will confirm your actual no-show rate and missed intake volume — no obligation.
* Estimates based on industry averages. Actual results vary by clinic. Recovery rate assumes ~40% of no-shows rebooked via Agent.
Step through real conversations to see exactly how SmartFlow handles patient interactions — and what your staff receives at the end.
Scenario: Marcus missed his 3:00 PM appointment. The Agent detects the no-show and immediately initiates recovery — no staff involvement needed.
Appointment recovered in under 5 minutes
Staff notified via email summary
Calendar updated automatically
Scenario: Jennifer texts the clinic's number at 9:30 PM — after hours. The Agent responds instantly, collects her information, and delivers a structured lead to the team.
Lead captured in under 3 minutes
Structured intake summary delivered
Staff ready to verify & schedule
Every SmartFlow client gets ongoing reporting on what the Agents recovered. You choose how you want to be told a new report is ready.
We track the results our Agents produce for your clinic and publish them to your account on a weekly and monthly cycle, plus one-off audit results when we run a Client Retention or Revenue Recovery Audit.
If you opt in, SmartFlow Business Solutions Inc sends a short text to the mobile number you give us whenever a new report or audit result is ready to view. Each message contains a link to the report. Nothing else is sent to that number — we do not send marketing or promotional texts.
Messages are sent from (865) 500-5915. Message frequency varies. Message & data rates may apply. Reply HELP for help or STOP to cancel at any time. Consent is not a condition of purchase. No mobile information is shared with third parties or affiliates for marketing or promotional purposes.
SmartFlow Business Solutions
(865) 500-5915
Examples of the messages we send. Message frequency varies. Msg & data rates may apply. Reply STOP to cancel, HELP for help.
Want your report links by text?
Opt in on our sign-up page with the mobile number you want notifications sent to. You can reply STOP at any time.
Straight answers about coverage, pricing, integrations and compliance. Still have a question? Call 865-822-9210.
Yes. SmartFlow Business Solutions is based in Knoxville, Tennessee and works with independent clinics throughout the Knoxville metro and East Tennessee — including Farragut, Maryville, Alcoa, Oak Ridge, Powell, Halls, Seymour, Lenoir City, Clinton, Sevierville and the surrounding communities. Because our agents work over text and web, we can also support practices anywhere in Tennessee.
Implementation runs $1,200–$2,000 and the monthly retainer is $800–$1,200, depending on your clinic's volume. Clinics that deploy both the No-Show Recovery Agent and the Intake Responder together save 15–20%. We start every engagement with a free clinic retention audit so you can see the numbers before committing.
In most cases, yes. We integrate with common practice management and scheduling platforms including Jane App, SimplePractice and athenahealth, among others. If you're using something else, we'll confirm compatibility during your free review.
We operate on HIPAA-eligible infrastructure and sign a Business Associate Agreement (BAA) with every clinic before we touch any patient data. Security and compliance are set up before your pilot goes live, not after.
Typical setup is 7–10 business days from the time we finish your review. We handle the configuration, connect the scheduling system, provision your clinic's messaging number, and brief your staff on what to expect.
Therapy and behavioral health practices, physical therapy, dental, chiropractic, veterinary clinics, specialty and procedural practices, and solo primary care. The common thread is any practice losing revenue to no-shows or missing new client inquiries after hours.
SmartFlow Business Solutions works with independent clinics across Knox, Blount, Anderson, Loudon, Sevier and Jefferson counties — including Knoxville, Farragut, Maryville, Alcoa, Oak Ridge, Powell, Halls, Seymour, Karns, Lenoir City, Clinton, Sevierville, Pigeon Forge, Morristown and Jefferson City.
Call 865-822-9210 or request your free clinic retention audit below.
We're currently offering free Clinic Retention Audits to independent clinics. In exchange for your honest feedback and testimonial if results are of value to you as the clinic operator and owner.
HIPAA-compliant from day one
BAA signed before we touch any patient data.
Proven ROI framework
We establish your baseline metrics before we start so the results are undeniable.
What happens after you submit:
Takes 2 minutes. No credit card required.
Thank you! We'll reach out within 48 hours to schedule your free clinic review.